Privacy Policy

Last updated: April 2025

1. About This Policy

This privacy policy applies to Pantheon Academic’s websites, journal submission systems, editorial platforms, and digital services. It explains how we collect, use, store, and share your personal information in connection with our publishing and communication services.

2. Information We Collect

We collect information from the following sources:

  • Directly from you: name, email, affiliation, job title, ORCID iD, manuscript files, peer reviews, preferences, and payment data (if applicable).
  • From your institution: affiliation details, access credentials, IP verification, usage metrics.
  • Automatically: IP address, browser/device type, site usage patterns, cookies, and metadata.
  • From third parties: ORCID, analytics tools, publicly available information, or social media profiles (if linked).

3. How We Use Your Information

We use your personal information to:

  • Manage submissions and peer review
  • Provide access to publishing platforms and author services
  • Communicate with authors, reviewers, and editors
  • Deliver alerts, newsletters, and content recommendations (opt-in only)
  • Administer payment processing and publication charges
  • Analyze usage to improve service performance and design
  • Ensure compliance with publication ethics and legal obligations

4. Sharing and Disclosure

We may share your data with:

  • Editorial board members and peer reviewers
  • Technical partners (e.g., hosting, indexing, DOI registration, plagiarism detection)
  • Service providers for IT, legal, or analytics support
  • Institutions that administer your access or handle payment
  • Regulatory bodies or legal authorities when required

5. Data Security and Retention

We take appropriate technical and organizational measures to safeguard your information against unauthorized access, misuse, or loss. Your data is stored securely and retained only as long as needed for legitimate business or legal purposes, including publication archives and compliance with industry standards.

We rely on the following lawful bases under the GDPR:

  • Contractual necessity (e.g., handling your manuscript or review)
  • Legitimate interest (e.g., managing peer review, fraud prevention)
  • Legal obligation (e.g., publishing ethics, archiving)
  • Consent (where explicitly given, such as for email updates)

7. Your Rights

Under GDPR and other applicable laws, you may:

  • Access your personal data
  • Request correction or deletion of your data
  • Object to or restrict processing
  • Withdraw consent (where applicable)
  • Request a copy of your data (data portability)
  • File a complaint with your local data protection authority

To exercise any of these rights, contact us at privacy@pantheonacademic.com.

8. Cookies and Tracking

We use cookies and similar technologies to enhance your experience, analyze traffic, and enable platform features. You can manage your cookie preferences through your browser settings. For more information, see our Cookie Policy.

9. Updates to This Policy

We may update this privacy policy periodically. Any changes will be posted on this page with a revised date. Substantial changes will be clearly communicated where appropriate.

10. Contact Us

If you have questions, concerns, or requests regarding this policy or your personal data, please contact us:

Email: privacy@pantheonacademic.com